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How to Archive Your Project

Please contribute your fieldwork project to the Archives of Northwest Folklore. If your work is accepted it will be added to the archives and made publicly available for research.

Use these instructions and the attached forms to prepare your project for the archives.

For more info see: Student Guidelines for Archiving.

1. Complete Informant Releases [English Version]  [Spanish Version]

  • Print release forms for informants to sign during fieldwork.
  • Forms transfer property rights to fieldwork documentation to archives.
  • Forms allow informants to request anonymity and place restrictions on use.

2. List Fieldwork Documentation   [Supplemental Materials List]

  • Select fieldwork media documentation to include and list items.
  • Documentation may include: audio, video, photo, or text.
  • Preferred formats are: digital audio files (.wav or .mp3); digital image files (.jpeg); and digital video files (.mp4).
  • Copy the fieldwork documentation to a CD-R or DVD-R.

3. Complete Interview Cover Sheet / Transcript (Optional)   [Interview Cover Sheet/Transcript]

  • Complete interview cover sheet.
  • Append transcript (optional).

4. Prepare Folklore Text Sheets (Optional)   [Folklore Text Sheet]

  • Complete Folklore Text Sheets for individual items of folklore.
  • A folklore item is a . . . that you documented in an interview, photograph, etc.

5. Complete a Master Sheet   [Master Sheet]

  • Complete a Master Sheet for your project.

6. Sign a Project Release Form  [Collector Release Form]

  • Complete a Collector Release Form.
  • Form transfers property rights to the archives.
  • Form allows collectors to request anonymity.

7. Submit Your Project

  • Collect the materials: fieldwork documentation, folklore text sheets (optional), and essay.
  • Collect the forms: informant release, project release, supplemental materials, and master sheet.
  • For students submitting projects as class assignments, submit two copies of essay and one copy of all other materials.
  • Copy 1 of essay will be graded; Copy 2 of essay will be archived.